Dear Phoebe,
We should be able to read the R3D media directly as they supplied and we put into our code their SDK to read their media. Would you be able to run the first project you had and forward us a copy of the fcpxml and the error message you see please.
We will either embed the audio or link to it in the AAF created depending on what settings you have used. We don’t create a separate folder containing the individual media files. Your editor might be suggesting you move all the media in the project to one folder, relink this to the project, then generate an AAF (with links to and not embedded media), then forward him the AAF and sidecar report file as well as a copy of the media file folder. I suggest we look at the initial R3D issue until we understand what your PT Editor wanted.
Why you would choose to not embed media is that you can get some pretty massive sized AAF’s and it will take ProTools a while to actually open them.
Yours Sincerely
James.